Privacy Policy
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Recognizing the importance of personal information, Mitsubishi Estate Logistics REIT Investment Corporation (MEL) shall comply with the Act on the Protection of Personal Information, other personal information protection laws and regulations, guidelines of the Personal Information Protection Commission and competent government agencies, etc. in the handling of acquired personal information. In addition, MEL shall appropriately handle, protect and manage personal information based on the following privacy policy.
1. Basic Policy on Handling of Personal Information
| On the thinking that personal information should be carefully handled under the vision of respecting the personality of an individual and made subject to appropriate handling, MEL shall promote handling of personal information based on the following basic framework. |
| (1) | Personal information shall not be acquired by deceit or other improper means. |
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| (2) | Unless otherwise permitted by laws and regulations, acquired personal information shall not be handled beyond the scope of the purposes of use, which are specified in advance, without obtaining the person’s consent. |
| (3) | Unless otherwise permitted by laws and regulations, acquired personal data shall not be provided to third parties without obtaining the person’s consent. |
| (4) | Efforts shall be made to keep acquired personal data accurate and up-to-date within the scope necessary to achieve the purposes of use, and to erase the personal data without delay when use is no longer necessary. |
| (5) | Necessary and appropriate measures shall be taken for prevention of leakage, loss or damage of acquired personal data, including personal information that MEL has acquired or intends to acquire and MEL plans to treat as personal data, and other personal information security control. |
2. Purposes of Use of Personal Information
| MEL is a corporation incorporated under the Act on Investment Trusts and Investment Corporations (hereinafter, the “Investment Trusts Act”) for the purpose of managing investments mainly in real estate, etc. assets (meaning, of those defined in the Regulation for Enforcement of the Act on Investment Trusts and Investment Corporations, real estate, rights of lease of real estate, and superficies rights, or trust beneficiary rights with only these assets in trust). Unless otherwise permitted by laws and regulations, MEL shall not use acquired personal information beyond the scope of the purposes of use below without obtaining the person’s consent. Specific purposes of use are as follows: |
| (1) | For exercise of rights of unitholders pursuant to the provisions of the Investment Trusts Act or other relevant laws and regulations |
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| (2) | For notification of information, etc. concerning MEL’s businesses or other provision of various benefits to unitholders |
| (3) | For implementation of measures to facilitate smooth relationships between MEL and unitholders |
| (4) | For management of unitholder information using MEL’s unitholder register or other data prepared pursuant to the Investment Trusts Act or other relevant laws and regulations |
| (5) | For grasping the credit standing of the lessees of properties that MEL holds or is considering to acquire, or of parties considering leasing |
| (6) | For acquisition, sale or leasing of assets under management, or other survey, consideration, etc. involved in management of assets (including fund procurement) conducted under the Investment Trusts Act by MEL |
| (7) | For responding to inquiries or requests for materials, etc. from parties considering purchasing securities issued by MEL |
| (8) | For additional issuance of MEL investment units |
| (9) | For borrowing of funds and issuance of investment corporation bonds by MEL |
| (10) | For other implementation of business operations incidental or related to the preceding items |
3. Provision or Disclosure of Personal Data to Third Parties
| MEL shall not provide or disclose personal data to third parties, except in the following cases or other cases pursuant to laws and regulations. |
| (1) | Cases where the person has consented |
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| (2) | Cases where provision or disclosure is in a statistical data or other state that cannot identify the person |
| (3) | Cases where provision or disclosure is demanded by laws and regulations |
| (4) | Cases where necessary for protection of human life, body or fortune, and it is difficult to obtain the person’s consent |
| (5) | Cases where necessary for improvement of public health or sound protection of children, and it is difficult to obtain the person’s consent |
| (6) | Cases where there is a need to cooperate with a national government organ or a local government, or a party entrusted by one, in performing affairs prescribed by laws and regulations, and there is a possibility that obtaining the person’s consent would interfere with the performance of the affairs |
| (7) | Cases where disclosure or provision is to parties to which MEL entrusts business operations under its appropriate management and supervision in order to achieve the purposes of use |
4. Disclosure, Correction, Deletion, Cessation of Use, Etc. of Personal Information
MEL shall manage acquired personal information as accurate and up-to-date as possible. In addition, MEL shall respond to disclosure, correction, deletion, cessation of use, etc. of retained personal data, if so requested by the person, after verifying the identity of the person. However, the unitholder register administrator shall be the point of contact when concerning unitholder register entries and administrative handlings. Please refer to 8. below for the contact details.
5. Strict Management
MEL shall manage personal data, including personal information that MEL has acquired or intends to acquire and MEL plans to treat as personal data (hereinafter the same definition is used in this section), by taking necessary and appropriate security control measures in accordance with laws and regulations, guidelines, etc. for prevention of leakage, loss or damage of acquired personal data and other personal information security control though MEL outsources asset management operations and general affairs, etc. under the Investment Trusts Act.
If you have any questions regarding to the security control measures by MEL, please refer to 8. below for the contact details.
6. Supervision of Parties Entrusted with Handling of Personal Information
In cases where the handling of acquired personal data is outsourced, in whole or in part, within the scope necessary for the purposes of use, MEL shall exercise necessary and appropriate supervision over the parties so entrusted so as to ensure personal information security control.
7. Understanding of External Environments
In case of dealing with personal data in foreign countries, MEL shall regularly collect and understand the information related to the personal information protection management system of the country concerned and take necessary and appropriate security control measures.
8. Contact
Please contact below if you have questions, would like to file for disclosure or correction of retained personal data, complaints, etc., or have other inquiries concerning personal information.
| Name | Logistics REIT Management Department, Mitsubishi Jisho Investment Advisors, Inc. |
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| TEL | +81-3-3218-0030 |
However, please contact the unitholder register administrator at the contact below when concerning unitholder register entries and administrative handlings.
| Name | Corporate Agency Division, Mitsubishi UFJ Trust and Banking Corporation |
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MEL shall strive to continuously review and thereby improve this policy and other frameworks for the protection of personal information. In addition, MEL may revise this policy in line with amendment of laws and regulations or as otherwise necessary.