Compliance
Promotion System for Compliance
MJIA have achieved compliance through the following system.
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| Body | Main Duty |
|---|---|
| Board of Directors |
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| Compliance and Risk Management Committee |
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| President & Chief Executive Officer | President & CEO is responsible for establishing and implementing a compliance system as the ultimate responsibility for compliance. President ＆CEO is responsible for working sincerely and taking the lead in promoting compliance awareness among officers and employees. |
| General Manager of Compliance Department(Compliance Officer) |
The General Manager of the Compliance Department is responsible for planning, drafting, coordinating and promotion of the Asset Management Company's compliance and risk management initiatives.
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| Compliance Department |
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Initiatives for Compliance
Appropriate motivational framework for employees
To promote individual abilities and career development, MJIA have introduced Management by Objective System (MBO) for all employees. Compliance is included in the evaluation items in this evaluation.
MJIA regularly conduct compliance and risk management training to raise awareness of compliance among officers and employees.
This table can be scrolled sideways.
| 2021 | 2022 | 2023 | |
|---|---|---|---|
| Number of compliance and risk management training sessions / Target : at least 4 sessions per year | 9 | 7 | 8 |
| Employee attendance at compliance and risk management training / Goal : 100% | 100% | 100% | 100% |
In order to improve the specialized skills of officers and employees, MJIA support officers and employees in obtaining and maintaining various qualifications (real estate securitization association certified masters, real estate dealers, etc.), as well as in providing outside training to acquire a wide range of knowledge. Relevant information and the number of qualified personnel are available on the website.
Employee Hotlines & Grievance Reporting (Confidential)
MJIA has established a consultation service for grievances, violations of laws and regulations, violations of internal rules, harassment, and other matters that are contrary to broad ethical and social standards of decency for employees (including directors, full-time employees, contract employees, part-time employees, temporary employees, and retired employees (Hereinafter referred to as "employees, etc." in this section) and all persons engaged in the business of MJIA and all of employees, etc. can declare or submit anonymously.
The President &CEO has the ultimate responsibility for the operation of the whistle-blowing system, and regularly disseminate the significance and importance of the system to employees, etc., and thoroughly inform them of the purpose.
The privacy of whistleblowers and consultants is strictly protected, and appropriate action is taken after confirming and investigating the facts of the matter. If necessary, the Mitsubishi Estate Group Helpline may also be used.
If the results of the investigation reveal any misconduct, etc., the General Manager of the Compliance Department shall immediately report it to the President & CEO, who, in the name of the President & CEO, shall immediately order the department or employee, etc. that is committing the misconduct to cease the misconduct and promptly take corrective and recurrence-prevention measures.
In addition, whistleblowers are legally protected by the Whistleblower Protection Act, which prohibits any disadvantageous treatment or harassment of whistleblowers on the basis of their reporting, and we take appropriate measures to prevent the deterioration of the working environment for whistleblowers and others, thereby striving to protect whistleblowers and create an environment for the proper functioning of the internal reporting system.
Bribery and Anti-Corruption Policy
The Compliance Department provides consultation to employees on a daily basis, and the Compliance Risk Management Committee monitors the status of the anti-bribery system annually, in addition to preventing misconduct through the establishment and operation of an internal whistle-blowing system. The Compliance and Risk Management Committee also reports the status of monitoring to the Board of Directors.
In addition, the Internal Audit Department confirms during on-site inspections that these monitoring and supervision systems are being properly operated in accordance with company rules and regulations.
In 2017, an assessment of the overall anti-bribery system of the Mitsubishi Estate Group was conducted by an external organization. By addressing the issues identified in this assessment, we are working to further enhance our anti-bribery system.
Regular Audits of Ethical Standards
MJIA has established the Internal Audit Department as independent department based on the "Internal Audit Regulations" with the General Manager as the person in charge.
Once a year, the Internal Audit Department of MJIA conducts an internal audit, including an on-site inspection, with the cooperation of an external audit firm. Based on the internal audit plan approved by the President & CEO and the Board of Directors, internal audits covers all operations on a wide range of items, including the status of compliance and risk management practices and corporate ethics. If any problems are identified, the department in charge gets recommendations and instructions for improvement, and the results are reported to the President & CEO and the Board of Directors.